Confirm the SunSystems upload

After every selected reviewer group approves, BIS prepares a journal payload. The upload group chosen by the final reviewer receives an Upload to SunSystems task.

Review and confirm

1. Open Task List → My Pending Tasks and find Upload to SunSystems.
2. Choose Actions → View Payload. Compare the journal lines with the invoice and payfile, especially accounts, amounts, currency, and analysis codes.
3. If the payload is correct, check I have checked the journal lines and authorize this upload.
4. Select Confirm upload to SunSystems.
5. Track the task until SunSystems confirms the result. The invoice becomes Completed after confirmation.

Confirmation submits a held journal to SunSystems. It does not perform a final ledger posting. Only a member of the assigned upload group can confirm the task; being an invoice creator or reviewer is not sufficient by itself.

The task can show Pending confirmation, Authorized, Confirmation pending, or Completed while it moves through submission and confirmation. A pending response does not necessarily mean the submission failed.

If an upload needs correction

Do not submit the same journal again until someone has checked SunSystems for an existing journal. An administrator can use Actions → Upload correction when BIS offers it. That action requires confirmation that no journal was created and a written description of the verification evidence. BIS keeps the original attempt for the audit trail and prepares a replacement payload.

On a Completed invoice in Invoices, Actions → View Payload shows the stored journal payload. Use the invoice number, payfile reference, and Process ID when following up with finance or support.